Meetings en vergaderingen for dummies

In de meeste bedrijven wordt er door werknemers erg tegen vergaderingen opgekeken. Men vindt dat ze de oorzaak zijn van onnodig tijdverlies. Men neemt er dikwijls aan deel zonder de nodige motivatie.
Voor het management is dit geen goed nieuws want in feite zijn vergaderingen en meetings erg belangrijk.

Hoe kan je ervoor zorgen dat je personeel weer gaat uitkijken naar vergaderingen ? Hieronder een aantal stappen die je kan volgen om meetings weer aantrekkelijk te maken.

Bereid je vergadering voor

  • Leg het doel van de vergadering vast. Weet wat je wil bereiken met deze vergadering.
  • Bepaal of er een alternatief is voor de vergadering. Soms gebeurt het dat je al een oplossing bereikt door wat telefoontjes of emails.
  • Bepaal de onderwerpen die je wil bespreken.
  • Bepaal de lengte van de meeting. Mensen weten graag hoelang de vergadering gaat duren zodat ze hun andere taken kunnen plannen.
  • Stel een zorgvuldige agenda vast.
    • Geef begin- en eindtijd.
    • Zeg waar de vergadering doorgaat. Niets zo frustrerend als mensen die elkaar in de gang tegenkomen en moeten vragen waar de vergadering juist doorgaat.
    • Maak een lijst van de deelnemers.
      Leg hun rol vast en noteer wat van iedereen verwacht wordt. Zo kan iedereen zich voorbereiden op de meeting
  • Vedeel de agenda op voorhand aan de deelnemers!
  • Maak van de vergadering een “leer-moment”. Gebruik boeken en filmpjes. Zo blijft iedereen gretig.
stevepb / Pixabay

Voorbereiding om deel te nemen aan de vergadering

  • Zie dat je het doel van de vergadering kent. Weet waarom je deelneemt.
  • Verzamel alle informatie die je nodig hebt en breng dat mee.
  • Ken de agenda van de meeting
  • Ken je rol in de vergadering
  • Kom op tijd

Klaar zetten van de vergaderzaal

  • Kies een plaats die comfortabel is en groot genoeg.
  • Zorg ervoor dat iedereen zich goed installeren en kan deelnemen aan de vergadering
  • Zorg voor genoeg water of koffie
  • Zorg dat alle attributen die je nodig hebt (zoals beamer, whiteboard, ..) aanwezig zijn.

Zorg ervoor dat 1 persoon notities neemt

  • Wie aanwezig was
  • Welke problemen besproken werden
  • Belangrijke beslissingen die genomen werden
  • Wie een bepaalde taak moet uitvoeren

Het begin van de vergadering

  • Deel het doel van de vergadering mee
  • Zeg welke inbreng je verwacht van de deelnemers
  • Leg de regels van
    • Wanneer de vergedaring begint en eindigt
    • Wie zal spreken
    • Wat verwacht wordt van sommige deelnemers

Leid de vergadering

  • Neem de tijd om alles te zeggen en om te luisteren.
  • Verduidelijk belangrijke ideeën.
  • Herhaal belangrijke ideeën
  • Vraag naar de verschillende meningen
  • Gebruik brainstormtechnieken
  • Schrijf ideeën en meningen op een bord
  • Stel open vragen zodat de deelnemers aangemoedigd worden om zelf te denken
  • Blijf bij de agendapunten. Dwaal niet af.

Zorg dat de vergadering gefocused blijft en dynamisch is

  • Zie dat je informatie en gegevens krijgt. Zorg dat iedereen gehoord is.
  • De deelnemers zorgen voor de inhoud, jij begeleidt het proces.
  • Erken opbouwende en constructieve bijdragen.
  • Gebruik de agenda om op het juiste spoor te blijven.
  • Zorg ervoor dat de groep ervan bewust is dat ze actief bezig zijn.
  • Zorg regelmatig voor een samenvatting van de hoofdpunten
  • Vraag voor overeenstemming

Afsluiten van de vergadering

  • Help de groep om te beslissen over de volgende taken
  • Herbekijk wie de taken gaat doen. Zorg ervoor dat iedereen weet wat hij moet doen en wat zijn verantwoordelijkheid is.
  • Sluit de vergadering af door de vorige prestaties van de deelnemers te benadrukken.
  • Bedank de deelnemers voor het aanwezig zijn en hun aandacht

Follow Up

  • Evalueer de vergadering. Wat ging goed ? Wat moet nog verbeterd worden ?
  • Maak een standaard document dat je kan gebruiken om elke vergadering te beschrijven. Noteer commentaar, vragen, kritiek, oplossingen, ….
  • Verdeel dit document onder de deelnemers en andere belangrijke  personen van je bedrijf.

Hoe sta jij tegenover vergaderingen ?
Hoe worden ze gebracht op je werk ?

Heb je zelf nog tips opm vergaderingen aantrekkelijk te maken ?
Laat je mening achter op deze site. We zijn benieuwd naar je feedback

By Ingrid V.

Creatieve 1000-poot en freelance trainer met interesses als GTD, productiviteit, persoonlijke ontwikkeling, management, blogging, technologie,


  1. I was curious if you ever thought of changing the structure of your blog?
    Its very well written; I love what youve got to say. But maybe you could a little more in the way of content so
    people could connect with it better. Youve got an awful lot of text for only having
    1 or 2 pictures. Maybe you could space it out better?

    Also visit my blog; seeds starts

  2. Thanks a lot for giving everyone such a splendid possiblity to check tips from this website. It really is very awesome and as well , stuffed with a lot of fun for me personally and my office co-workers to search your blog a minimum of three times weekly to study the newest secrets you have. Not to mention, we are at all times fulfilled for the fantastic inspiring ideas you serve. Selected two areas in this post are really the most effective we have all had.

  3. Холостячка 2 сезон Смотреть онлайн шоу Холостячка 2 сезон на СТБ.
    Пост шоу можно смотреть тут. Холостячка стб 2 сезон 1-2 серия

  4. Hello just wanted to give you a quick heads up. The words in your post seem to be running off
    the screen in Firefox. I’m not sure if this is a formatting
    issue or something to do with web browser compatibility but
    I figured I’d post to let you know. The layout look great though!
    Hope you get the issue resolved soon. Many thanks

    Also visit my web site – teeth whitening nyc

  5. Hey I know this is off topic but I was wondering if you knew of any widgets I could add
    to my blog that automatically tweet my newest twitter updates.
    I’ve been looking for a plug-in like this for quite some time and was hoping maybe
    you would have some experience with something like
    this. Please let me know if you run into anything.
    I truly enjoy reading your blog and I look forward to your new updates.

    Feel free to visit my web blog –

  6. I as well as my guys have already been going through the best strategies located on the blog and then the sudden came up with a horrible feeling I had not expressed respect to the blog owner for those strategies. All of the guys happened to be consequently passionate to see all of them and have now in truth been tapping into those things. We appreciate you being quite thoughtful and then for obtaining some awesome issues most people are really wanting to understand about. My personal honest apologies for not saying thanks to earlier.

  7. I precisely needed to appreciate you once more. I’m not certain the things I would have made to happen without the tactics shown by you regarding that question. It seemed to be a very distressing circumstance in my opinion, but observing a specialised approach you dealt with the issue made me to cry over gladness. Extremely thankful for this guidance and even wish you know what a great job you have been carrying out instructing the mediocre ones through your websites. More than likely you have never come across all of us.

  8. I wanted to create you this very little note to be able to give many thanks as before on your breathtaking thoughts you’ve featured on this site. It has been simply extremely generous of you to provide extensively all some people would’ve sold as an e book to generate some bucks for their own end, chiefly seeing that you might well have done it if you decided. These basics as well worked as a good way to fully grasp most people have a similar interest like my personal own to know a whole lot more related to this issue. I believe there are a lot more fun opportunities up front for those who discover your blog post.

  9. Your style is so unique in comparison to other people I’ve read stuff from.
    Thank you for posting when you have the opportunity, Guess I will just
    bookmark this web site.

    My site :: Dorthea

  10. Oh my goodness! Impressive article dude! Thanks,
    However I am encountering difficulties with
    your RSS. I don?t understand why I cannot join it. Is there
    anyone else having the same RSS problems? Anyone that knows
    the solution will you kindly respond? Thanks!!

    My web blog; mediterranean diet

  11. Howdy! Quick question that’s entirely off topic. Do you
    know how to make your site mobile friendly?
    My website looks weird when viewing from my iphone4. I’m trying to
    find a template or plugin that might be able
    to fix this issue. If you have any recommendations,
    please share. With thanks!

    Check out my website; sex secrets

  12. Hmm is anyone else experiencing problems with the images on this blog loading?
    I’m trying to determine if its a problem on my end or if
    it’s the blog. Any responses would be greatly appreciated.

    Also visit my website; Barbra

  13. I haven’t checked in here for a while since I thought it
    was getting boring, but the last few posts are good
    quality so I guess I’ll add you back to my everyday bloglist.
    You deserve it my friend 🙂

    Also visit my web page; Wendell

  14. I would like to use the ability of thanking
    you for that professional advice I have enjoyed browsing your site.
    I will be looking forward to the actual commencement of my college research
    and the overall groundwork would never have been complete without browsing your web
    site. If I can be of any assistance to others, I’d be happy to help by means of what
    I have discovered from here.

    Here is my web page; sexual pleasure

  15. I wish to point out my affection for your generosity supporting people who should have guidance on this important matter. Your personal dedication to passing the message all over came to be especially advantageous and have always permitted men and women just like me to get to their dreams. Your amazing invaluable facts can mean a great deal a person like me and even more to my fellow workers. Thanks a ton; from each one of us.

  16. My spouse and i felt now excited when Jordan could carry out his investigations through the ideas he received from your very own web site. It’s not at all simplistic to just happen to be freely giving procedures that many many others could have been making money from. And now we already know we’ve got the blog owner to thank for that. The entire illustrations you have made, the simple website navigation, the friendships you will help foster – it’s many terrific, and it’s facilitating our son in addition to us feel that that theme is enjoyable, which is seriously serious. Thanks for everything!

  17. I really wanted to type a brief remark to appreciate you for some of the great ways you are placing here. My particularly long internet lookup has now been compensated with good ideas to talk about with my partners. I ‘d state that that most of us site visitors actually are undeniably endowed to be in a superb community with so many brilliant individuals with helpful basics. I feel extremely happy to have come across your web pages and look forward to many more fun moments reading here. Thanks again for all the details.

  18. Aw, this was a really good post. Finding the time and actual effort to create
    a great article? but what can I say? I procrastinate a lot and never seem to get nearly anything done.

    my web-site:

  19. Hi! Quick question that’s entirely off topic.

    Do you know how ways to have great sex make your site mobile friendly?
    My blog looks weird when browsing from my apple iphone.
    I’m trying to find a theme or plugin that might be able to
    resolve this issue. If you have any recommendations, please share.
    Thank you!

  20. I really like your blog.. very nice colors & theme.
    Did you create this website yourself or did you hire someone to do it for you?
    Plz reply as I’m looking to design my own blog and would like to find out where u got this from.
    appreciate it

    Stop by my page … boost libido exercise

  21. I have been exploring for a little for any high-quality articles or blog posts on this kind of space
    . Exploring in Yahoo I finally stumbled upon this website.
    Reading this information So i’m glad to express that I’ve an incredibly just
    right uncanny feeling I found out just what I needed.
    I so much surely will make sure to don’t forget this web site
    and provides it a look on a continuing basis.

    Visit my web page :: traditional diet

  22. Heya i am for the primary time here. I came across this board and I in finding It
    really useful & it helped me out much. I am hoping to give one thing again and help others such as you helped me.

    Look at my website – ed pills

  23. May I simply say what a relief to discover someone
    that genuinely knows what they are talking about on the internet.
    You certainly know how to bring an issue to light and make it important.

    More and more people ought to look at this and understand this
    side of the story. I can’t believe you’re not more popular given that you certainly
    have the gift.

    my webpage …

Leave a comment

Jouw e-mailadres wordt niet gepubliceerd.