Email Inbox Management

Tips om grote hoeveelheden inkomende post te beheersen

Het is niet ongewoon dat managers meer dan 50 mails per dag krijgen. Sommige van die mails zijn direct aan hen gericht, sommige bevatten enkel informatie voor anderen maar komen toch aan in de inbox. Hieronder vind je een aantal tips om de zondvloed aan emails te beheren.

Regel #1: Lees de email 1 keer en klasseer, markeer, delete of beantwoord hem dan.
Regel #2: Delete emails die geen belangrijke informative bevatten direct.

 

lbokel / Pixabay

Sorteer per afzender door een kleur te gebruiken
De meeste emailprogramma’s hebben een feature die de gebruiker toelaat om een kleur-code te linken aan een afzender. Om het eenvoudig te houden: gebruik maximum drie kleuren categorieën. Bijvoorbeeld ROOD voor belangrijke mensen, BLAUW voor je gewone collega’s en GROEN voor je privé berichten.

Flagging of markering
Flagging is ook een fantastische manier om je mails te beheren. Sommige markeer-kenmerken laten je toe een nota naar jezelf te sturen met de reden voor je “vlag” (vb.: Stuur naar manager voor opvolging.). Je kan flaggen door middel van een kleur. (vb.: ROOD voor de belangrijke mails die je de volgende dag moet beantwoorden, BLAUW voor taken die je moet delegeren, …).
Sommige programma’s laten je toe om gemarkeerde mails te selecteren.

Sorteren in folders
Dit kan automatisch gebeuren door het aanmaken van een rule, zodat de mails van een bepaalde afzender ineens in een special map terecht komen. Dit is een handige manier om je mails te sorteren.

Bijlagen
Als je een belangrijke bijlage opent, bewaar hem dan ineens in een aparte map. Als je de body van mail wil bewaren, zonder de bijlage, verwijder de bijlage dan; dit bespaart je opslagruimte. Om je opslagruimte onder controle te houden, sorteer dan van tijd tot tijd al je Sent emails op grootte en delete de grootste emails. Dit bespaart je plaats op de hard disk

Heb jij zelf een tip om je inbox onder controle te houden?
Andere lezers zijn hierin zeker geinteresseerd. Laat je tips hier achter.

By Ingrid V.

Creatieve 1000-poot en freelance trainer met interesses als GTD, productiviteit, persoonlijke ontwikkeling, management, blogging, technologie,

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